Step 7 Invoicing

Invoice Extensions

If an applicant or service provider has missed the deadline for submitting an invoice – FCC Form 472 (BEAR Form) or FCC Form 474 (SPI Form) – the applicant or service provider must request an extension of the deadline before a new invoice can be submitted.  

Conditions for Extension

• Authorized service provider changes
• Authorized service substitutions
• No timely USAC notice (e.g., the service provider's FCC Form 486 Notification Letter is returned as undeliverable)
• USAC errors (for example, in data entry) that ultimately result in a late invoice
• Documentation requirements that necessitate third-party contact or certification
• Natural or man-made disasters that prevent timely filing of invoices
• "Good Samaritan" BEAR Forms
• Circumstances beyond the service provider's control

USAC updates the FRN Extension Table after an invoice deadline extension request has been successfully processed. The extended deadline will appear in the far right-hand column of the search results.

Requesting an Extension

To request an invoice deadline extension, send a letter to USAC detailing your request and include the following information:

• Contact person name
• Contact information (including email address)
• FCC Form 471 Application Number
• Funding Request Number (FRN)
• Service provider name
• Service Provider Identification Number (SPIN)
• USAC-assigned Invoice Number (if known)
• Amount of invoice
• Reason for extension request

Requests may be filed by email, fax, or mail. Requests submitted by email will be considered filed on a business day if they are received by USAC at any time up to 12:00 AM (midnight) ET. Requests received after that time will be considered received on the next business day. Similarly, fax transmissions will be considered filed on a business day if the complete transmission is received by any time up to 12:00 AM (midnight) ET.

Requesting by Email

To submit a request using Submit a Question, choose “Invoice Deadline Extension Request” from the Topic Inquiry menu and “Other” from the Specific Inquiry menu. You can either type your request in the freeform text box or indicate that you would like to submit an attachment containing your request. USAC will automatically reply to incoming emails to confirm receipt.

Requesting by Fax

Requests filed by fax must be faxed to (973) 599-6526. The fax transmission should include a cover sheet listing contact name, phone number and, if available, an email address.

Requesting by Mail

Requests may also be filed by mail or other carrier. Send your letter to the following address:
Invoice Deadline Extension Request
Schools and Libraries - Correspondence Unit
30 Lanidex Plaza West
PO Box 685
Parsippany, NJ 07054-0685