Schools and Libraries

Step 4: Construct An Evaluation

Price must be the primary factor when constructing the evaluation of bid responses.

When an applicant examines and evaluates the bids received for eligible services, it must select the most cost-effective bid. This means that the price should be the primary factor, but does not have to be the sole factor. Other relevant factors may include: prior experience including past performance; personnel qualifications including technical excellence; management capability including schedule compliance; and environmental objectives.

For example, the following would be an acceptable weighting of the factors listed above to use in evaluating bid responses, as price is weighted higher than any other single factor:

Example 1:

Factor

Weight

Price of the ELIGIBLE goods and services

30%

Prior experience

25%

Personnel qualifications

20%

Management capability

15%

Environmental objectives

10%

Total

100%

Example 2:

Factor

Weight

Price of the ELIGIBILE goods and services

30%

Prior experience

25%

Other cost factors (including price of ineligible goods and services, price of changing providers, price for breaking contract, etc)

20%

Management capability

15%

Local Vendor

10%

Total

100%

 

Note in Example 2 that the value or price competitiveness of ineligible cost items including the services or products that are ineligible for support cannot be included in the “Price of the ELIGIBLE goods and service” factor, but they can be considered as a separate factor, as long as it is weighted less heavily.

 


Last modified on 2/22/2008