Schools and Libraries
About the Schools and Libraries Program:
- Overview of the Program
- Overview of the Process
- Outreach and Training
- Site Visits
- Filing Appeals
- Understanding Audits
Schools and Libraries Tools:
Step 4: Construct An Evaluation
Price must be the primary factor when constructing the evaluation of bid responses.
When an applicant examines and evaluates the bids received for eligible services, it must select the most cost-effective bid. This means that the price should be the primary factor, but does not have to be the sole factor. Other relevant factors may include: prior experience including past performance; personnel qualifications including technical excellence; management capability including schedule compliance; and environmental objectives.
For example, the following would be an acceptable weighting of the factors listed above to use in evaluating bid responses, as price is weighted higher than any other single factor:
Example 1:
| Factor | Weight |
Price of the ELIGIBLE goods and services |
30% |
Prior experience |
25% |
Personnel qualifications |
20% |
Management capability |
15% |
Environmental objectives |
10% |
Total |
100% |
Example 2:
| Factor | Weight |
Price of the ELIGIBILE goods and services |
30% |
Prior experience |
25% |
Other cost factors (including price of ineligible goods and services, price of changing providers, price for breaking contract, etc) |
20% |
Management capability |
15% |
Local Vendor |
10% |
Total |
100% |
Note in Example 2 that the value or price competitiveness of ineligible cost items including the services or products that are ineligible for support cannot be included in the “Price of the ELIGIBLE goods and service” factor, but they can be considered as a separate factor, as long as it is weighted less heavily.
