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Step 3 Selecting Service Providers

State Master Contracts

A state master contract is a contract that is competitively bid and put in place by a state government entity for use by others.

Citing the FCC Form 470 on the Funding Request

If the state files an FCC Form 470:

  • The applicant may cite the state's FCC Form 470 on its FCC Form 471. The state must follow a competitive bidding process pursuant to Federal Communications Commission (FCC) requirements and state procurement law.
  • The applicant is required to follow the applicable provisions of the state master contract and state and local procurement laws. No separate bidding documents or contracts are required by the applicant citing the state's FCC Form 470, other than what is required by the state master contract and state and local procurement laws. The signed state master contract between the state and the service provider meets the FCC signed contract requirement.

If the applicant files an FCC Form 470 and considers a state master contract as one of the bids:

  • The applicant must follow a competitive bidding process pursuant to FCC requirements and state and local procurement law. Price must be the primary factor - that is, it must be weighted more heavily than any other factor.
  • If the applicant selects the state master contract as the most cost-effective alternative, the applicant is required to follow the applicable provisions of the state master contract, state contract law, and state and local procurement laws. The signed state master contract between the state and the service provider meets the FCC signed contract requirement.
  • The applicant cites its own FCC Form 470 on its FCC Form 471

Mini-bids

If the state awards contracts to multiple vendors as a result of its posted FCC Form 470 and competitive bidding process, the applicant must conduct a bid evaluation for all vendors able to provide services to the applicant under these contracts (a “mini-bid”). To conduct a mini-bid, the applicant determines the factors to use for its evaluation – with the price of the eligible products and services as the most heavily-weighted factor – scores the vendors appropriately, and chooses the most cost-effective solution.

  • The applicant does not need to post an FCC Form 470 to conduct a mini-bid.
  • The applicant does not need to conduct a mini-bid if only one vendor is able to provide service. For example, if three vendors sign contracts with the state pursuant to the state-filed FCC Form 470 but only one of the vendors can provide service in the applicant’s geographic location, a mini-bid is not required.

Reporting the Contract Award Date

The contract award date shall not be earlier than the 29th day after the posting of the FCC Form 470. If an applicant files its own FCC Form 470 and chooses either a new or a pre-existing state master contract as the most cost effective bid, the applicant should record its decision to purchase off the state master contract after the bidding process is complete and to record the date of this memorialization as the contract award date on the FCC Form 471.

State Master Contract Requirements

If the state master contract requires the issuance of purchase orders or contains other requirements for applicants, the applicants must meet those requirements. For example, if the state master contract requires the applicant to issue a purchase order by July 1, then the applicant is required to meet that deadline.